Data Protection Policy for Cashel Mart
Introduction
Privacy and data protection rights are very important to us. In the course of our work with you, you give us information about yourself – we respect your trust in us to use, store and share your information in accordance with the Law.
In this Notice we explain how we collect personal information about you, how we use it and how you can engage with us about it.
Enquiries about this Data Protection Policy should be made to: Cashel Mart, Camas Road, Cashel, Co. Tipperary; on email to info@cashelmart.com ; phone to 062-62500.
Who we are
When this notice mentions ‘we” or “us”, we mean the Cashel Mart Company operated by the owners and includes staff employed by them.
The owners, as Principal of the Firm has overall responsibility for Data Protection within the Firm and may be contacted by email or phone on the details given above; by calling to the office at Camas Road or by writing to them at their office address.
How we collect information about you
When you instruct us to act for you in any form of transaction and we agree to do so, we must gather information about you. Mostly, you give it to us directly either when we meet you or by email or letter. This can also happen if you are initially asking us to quote you for possible work. It can also happen if you choose to contact us through our website or our social media pages.
Our website use cookie technology. A cookie is a little piece of text that our server places on your device when you visit any of our websites or apps. They help us make the sites work better for you. The only function of cookies associated with our website is to track hits so as to monitor the parts of the site which are of most interest to visitors and to enable adjustments to be made to suit those requirements. No information is retained for any other purpose. (Note: You can change the settings on your browser to refuse all cookies. However, you should note that disabling cookies may result in some parts of the site not working efficiently or in slower downloads). In the course of some transactions for you, we engage with third parties, especially State agencies. To deliver our service to you and to comply with the Law, we have to share your personal information with such agencies.
Why we collect information.
We collect and use personal data information to provide the following services:
The provision of legal services to private clients, on direct instruction from those clients.
To perform accounting and other recordkeeping functions
To comply with Anti-money Laundering obligations and other legal obligations imposed upon us by Statute and Regulation
To provide personnel, payroll and pension administration services in connection with our employees
How we keep your information safe
We take appropriate measures under the laws that apply, to ensure your data is safe. We keep our computers, files and building secure.
If you contact us about your information, we may need to ask you to identify yourself and furnish proof of identity – this is to help protect your information.
How long do we keep your information?
We have legal and regulatory obligations that mean we must keep your data while you are a client and for certain periods of time after you stop being a client. Those periods depend on the nature of the work we have done for you.
What is the legal basis on which we gather and hold your information ?
To use your information lawfully, we rely on one or more of the following legal bases:
performance of a contract;
legal obligation;
protecting the vital interests of you or others;
public interest;
our legitimate interests; and
your consent.
To meet our regulatory and legal obligations, we collect some of your personal information, verify it, keep it up to date through regular checks, and delete it once we no longer have to keep it. We may also gather information about you from third parties to help us meet our obligations. If you do not provide the information we need, or help us keep it up to date, we may not be able to provide you with our services.
Consent
Sometimes we need your consent to use your personal information. With direct marketing for example, we need your consent to make you aware of services which may be of interest to you. We may do this by phone, post, email, text or through other digital media. You can decide how much direct marketing you want to accept when you apply for services. Often, at the end of a file or piece of work for you, we contact you to get your feedback on ways to improve our services – you have the choice to opt out.
How we use your information
So that we can deliver an effective service to you, one that we agree to provide when we agree to act for you, we must gather and use personal information about you. If you do not provide the personal information, we may be unable to provide the service you seek.
We also use the engagement with you to help us to improve our service and advice to our clients.
Gathering and use of your information is necessary to allow us comply with the laws and Regulations that affect the provision of legal services ;
the buying and selling of property;
the enforcement of legal rights;
the movement or receipt of money on your behalf
the protection of both our interests
Sometimes we share your personal data with others. In some cases we are compelled to do so by law. In others it is necessary and in our interests and yours, to deliver an effective service to and for you. For example:
With Revenue Commissioners for tax compliance reasons
With Law Searchers for Property title and other searches
We expect such Third Parties to be compliant with their legal obligations under Data Protection.
We may have to share information with third parties to meet any applicable Law, Regulation or lawful request.
Your Data Rights
You can exercise your rights by contacting us on 062-62500, emailing us on info@cashelmart.com or calling into our Office.
Whenever you contact us to ask about your information, we may ask you to identify yourself. This is to help protect your information.
Your right to obtain information cannot adversely affect the rights and freedoms of others. Therefore, we cannot provide information on other people without consent.
We generally do not charge you when you contact us to ask about your information. However, if requests are deemed excessive or manifestly unfounded, we may charge a reasonable fee to cover the additional administrative costs or choose to refuse the requests.
The following section details your information rights and how we can help ensure that you are aware of these rights, how you can exercise these rights and how we intend to deliver on your requests.
1. You can ask us for a copy of the personal information we hold and further details about how we collect, share and use your personal information
2. If you want to update or correct any of your personal details, please contact us at 062-62500, email us on info@cashelmart.com or call into our Office.
3. You can change your mind wherever you have given us your consent, such as for direct marketing or processing your sensitive information.
The personal data is inaccurate and you request restriction while we verify the accuracy;
The processing of your personal data is unlawful;
You oppose the erasure of the data, requesting restriction of processing instead;
You require the data for the establishment, exercise or defence of legal claims but we no longer require the data for processing;
You disagree with the legitimate interest legal basis and processing is restricted until the legitimate basis is verified.
You may ask us to delete your personal information or we may delete your personal information under the following conditions:
-the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed;
-you withdraw your consent where there is no other legal ground for the processing;
-you withdraw your consent for direct marketing purposes;
-you withdraw your consent for processing a child’s data;
-you object to automated decision making;
-the personal data have been unlawfully processed;
-the personal data have to be erased for compliance with a legal obligation.
-you declare to us that you are no longer a client of ours
If you have a complaint about the use of your personal information, please let a member of staff in our Office know, giving them the opportunity to put things right as quickly as possible. If you wish to make a complaint you may do so in person, by phone, in writing and by email. We will fully investigate all the complaints we receive. We ask that you supply as much information as possible to help us resolve your complaint quickly.
You can also contact the Office of the Data Protection Commissioner in Ireland on the below details:
Visit their website www.dataprotection.ie.
Email info@dataprotection.ie
Phone on +353 (0)57 8684800 or +353 (0)761 104 800
Write to Data Protection Office, Canal House, Station Road, Portarlington, Co. Laois, R32 AP23. Or 21 Fitzwilliam Square, Dublin 2, D02 RD28, Ireland.
Review
This Data Protection Policy will be reviewed regularly in light of any legislative or other relevant developments.